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| Note |
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When generating the employee database, we fetch users' Names and Emails for initial recognition. However, for your privacy:
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Employee Database fields
Aside from the Name name and Email email columns, all other columns can be edited. You can also add new columns /profile fields by clicking on the + icon appearing after the last column of the table.
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| Tip |
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After synchronizing users, several default columns are established created to provide a foundational structure. While "Name" and "Email" columns are fixed and cannot be deleted, all other columns are flexible. Admins can modify or remove them based on specific organizational requirements. |
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You can choose between seven different field types:
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| Note |
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All columns you create will be available in the user profile section of Cosmos. Users can only see and fill profile fields if they are manually approved by admins in the profile screen. |
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Hide users
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from Employee Database
Administrators hide certain users from the database while maintaining access to and browsing functionality within the People Network. These users will also be hidden from People Network, but they’ll still be able to access their user profiles
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What if user is hidden?
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How to steps:
Access the Cosmos Dashboard through the Apps section in the Confluence navigation menu.
Navigate to the Settings button in the Cosmos sidebar and select the Employee Database.
In the checkbox column, select the desired users by checking the corresponding checkboxes.
As you select users, the selection counter will display the number of selected users.
Once at least one user is selected, the "Hide selected" button will appear above the user table.
Click the "Hide" button to hide the selected users from regular database views.
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What if someone is hidden?
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Can access all Cosmos screens and features.
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Are excluded from all modules such as upcoming birthdays, new starters, work anniversary etc.
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Are excluded from the People Network.
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