Employee Database

Owned by Ana Borosa (Unlicensed)
Last updated: Aug 23, 2023 by Marin Varvodic
3 min read

The Cosmos Employee Database can only be accessed and edited by the Confluence and Cosmos admins.

Click the configuration icon on the left sidebar to access the Cosmos Configuration and open the Employee Database. Click on the Sync button above the table to load your user data. Your database should now contain a list of all users who have access to your Confluence site.

When generating the employee database, we fetch users' Names and Emails for initial recognition. However, for your privacy:

  1. We do not store this data on our end.

  2. Real names are not processed; instead, we use user IDs, which are strings of random, unidentifiable digits and letters.

  3. While emails are fetched, they are never stored in our system.

Employee Database fields

Aside from the name and email columns, all other columns can be edited. You can also add new columns by clicking on the + icon appearing after the last column of the table.

After synchronizing users, several default columns are created to provide a foundational structure. While "Name" and "Email" columns are fixed and cannot be deleted, all other columns are flexible. Admins can modify or remove them based on specific organizational requirements.

Add new column

You can choose between seven different field types:

  1. Text → Allows users to enter any combination of letters, numbers, or symbols in a single line.

  2. URL → Allows users to add a link to an internal or external page.

  3. Number → Allows users to enter any number.

  4. Select → Allows users to select one value from a list that you define.

  5. Multiselect → Allows users to select more than one value from a list that you define.

  6. User → Allows users to add another user profile using autocomplete.

  7. Date → Allows users to pick a date from a popup calendar.

Hide users from Employee Database

Administrators hide certain users from the database while maintaining access to and browsing functionality within the People Network.

How to steps:

  1. Access the Cosmos Dashboard through the Apps section in the Confluence navigation menu.

  2. Navigate to the Settings button in the Cosmos sidebar and select the Employee Database.

  3. In the checkbox column, select the desired users by checking the corresponding checkboxes.

  4. As you select users, the selection counter will display the number of selected users.

  5. Once at least one user is selected, the "Hide selected" button will appear above the user table.

  6. Click the "Hide" button to hide the selected users from regular database views.